Email Policy

Email Confidentiality and Information Use Policy

Effective Date:

This message, including any attachments, is intended solely for the designated recipient and may contain confidential, privileged, or legally protected information. It is governed by the AlvarezSM Terms and Conditions, which define the rights, obligations, and limitations applicable to all communications and interactions with AlvarezSM. For details on how your personal data is collected and managed, please review our Privacy Policy.

If you have received this message in error, please act promptly by notifying the sender immediately through a direct reply to this email or via other official contact channels. You must refrain from reading, forwarding, printing, storing, or otherwise disseminating the information contained herein. Additionally, you are required to permanently delete this message and all associated files from your electronic systems and any physical media without retaining copies or backups.

Your cooperation in safeguarding the confidentiality and integrity of this information is essential and greatly appreciated. Failure to comply with these instructions may expose you to legal liability and could compromise the security and privacy of the intended recipient. If you have any doubts or questions regarding this message or its proper handling, please contact the sender immediately for clarification.

1. Confidential Nature of the Information

All content contained within this email communication—including but not limited to personal data, technical details, legal opinions, financial figures, commercial strategies, and any other proprietary or sensitive information—must be regarded as strictly confidential and protected with the highest degree of care, as detailed in our Terms and Conditions. This confidentiality obligation persists unless the sender has explicitly indicated otherwise in writing.

It is important to note that this duty of confidentiality applies regardless of the existence of any formal contractual relationship between the sender and the recipient. Simply receiving this information imposes a legal and ethical responsibility to safeguard it from unauthorized access, copying, disclosure, or any form of misuse.

Unauthorized access to, retention of, or use of this information may constitute a breach of applicable national and international laws, including but not limited to data privacy regulations (such as the EU General Data Protection Regulation), intellectual property laws, trade secret protections, and other statutes designed to preserve confidentiality and proprietary rights.

Recipients must exercise due diligence in handling this information, implementing reasonable security measures to prevent inadvertent or deliberate exposure to unauthorized parties. Failure to comply with these confidentiality requirements could lead to serious legal consequences, including civil and criminal liabilities, as well as reputational damage to both the sender and the recipient.

2. Restricted Use and Prohibited Actions

The recipient of this email and any attached materials is strictly prohibited from using, reproducing, disseminating, sharing, publishing, modifying, or otherwise exploiting the content of this message—whether in whole or in part—without the explicit prior written authorization from AlvarezSM, as established in our Terms and Conditions. This restriction applies to all forms of communication and distribution, including digital, printed, or any other mediums.

Unauthorized use or alteration of this information may not only infringe upon AlvarezSM’s intellectual property rights but also constitute a violation of confidentiality agreements and applicable laws governing the protection of sensitive information. Such actions may trigger legal proceedings resulting in both civil and criminal penalties, including but not limited to damages claims, injunctions, and sanctions under privacy, copyright, and trade secret legislation.

Recipients must refrain from forwarding, copying, publishing, or distributing this email and its contents to any third party without prior consent. Any breach of these prohibitions will be treated with the utmost seriousness and pursued to the fullest extent allowed by law. It is the recipient’s responsibility to ensure that any individuals or entities under their control or influence also comply with these restrictions.

In the event of any doubt regarding permitted use, recipients are encouraged to contact AlvarezSM directly to obtain the necessary permissions or clarifications before taking any action that could potentially contravene these restrictions.

3. Incorrect Recipient Notice

If you have received this email and its attachments in error and you are not the intended recipient, you are hereby notified that any review, use, retention, disclosure, copying, distribution, or any form of processing of this information is strictly prohibited by law. Such unauthorized actions may violate confidentiality obligations and legal protections afforded to AlvarezSM.

Receipt of this communication in error does not waive or diminish any rights or protections held by AlvarezSM regarding the confidentiality, intellectual property, or proprietary nature of its contents. You must not act upon, rely on, or disseminate any part of this message, as doing so could cause significant harm or legal liability.

If you are not the intended recipient, you are required to notify the sender immediately by reply email or other means of communication, so that corrective actions may be taken without delay. Following notification, you must permanently delete this email and any attachments from your email system and all other storage locations, ensuring that no copies remain in any form.

Failure to comply with these obligations may result in legal consequences, including claims for damages and injunctive relief. You are also advised to implement all reasonable safeguards to prevent any further inadvertent disclosure or use of this information.

4. Recipient Responsibility

By accepting receipt of this message and any accompanying attachments, you expressly acknowledge and agree to undertake all necessary and reasonable measures to safeguard the confidentiality, integrity, and security of its contents. This duty includes, but is not limited to, preventing unauthorized access, inadvertent loss, alteration, destruction, or any form of improper disclosure as outlined in the AlvarezSM Terms and Conditions.

You are strictly prohibited from forwarding, duplicating, printing, storing, sharing, or otherwise disseminating any part of this message or its attachments to any third party who has not been expressly authorized in writing by AlvarezSM to receive such information. Such restrictions are essential to preserve the confidentiality and legal protections afforded to the content herein.

To comply with these obligations, you should implement appropriate technical and organizational safeguards aligned with recognized standards such as ISO/IEC 27001 or the National Institute of Standards and Technology (NIST) Cybersecurity Framework. Examples of such measures include, but are not limited to:

Failure to comply with these responsibilities may subject you and your organization to civil and criminal penalties under applicable laws governing confidentiality, data protection, and intellectual property rights. AlvarezSM reserves the right to pursue all available legal remedies to enforce these obligations and seek damages resulting from any breach.

5. Limitation of Liability

AlvarezSM expressly disclaims any and all liability for any direct, indirect, incidental, consequential, special, or punitive damages that may arise from or relate to the receipt, use, or reliance upon the content of this message and any attached files. This includes, but is not limited to, damages resulting from message alteration, interception, corruption, unauthorized access, data loss, transmission errors, delays, or any form of technical malfunction. These limitations are further detailed in our Terms and Conditions.

Furthermore, AlvarezSM assumes no responsibility for the presence of viruses, malware, spyware, ransomware, or any other harmful software components that may be inadvertently transmitted through this communication. Despite implementing reasonable security measures, no electronic transmission can be guaranteed to be completely secure or error-free.

Recipients of this message are strongly advised to exercise due diligence by verifying the authenticity and integrity of the message and any attachments before opening, downloading, or acting upon them. We recommend employing up-to-date antivirus and anti-malware software to scan all incoming messages and attachments as a precautionary measure.

By accepting this message, the recipient acknowledges and agrees that AlvarezSM, its affiliates, employees, agents, and representatives shall not be held liable for any damages or losses arising out of or related to the use or misuse of this communication, including any actions taken or omitted based on its contents.

If you suspect that this message has been tampered with, compromised, or received from an unverified source, please contact AlvarezSM immediately and refrain from interacting with the message or its attachments until verification is complete.

6. Data Protection and Privacy

Any personal data, sensitive information, or personally identifiable information (PII) contained in this message or its attachments shall be handled and processed strictly in accordance with all applicable international, regional, and local data protection laws and regulations. This includes, but is not limited to, the European Union’s General Data Protection Regulation (GDPR), the California Consumer Privacy Act (CCPA), as well as any relevant privacy legislation and regulatory requirements within the recipient’s jurisdiction. For a comprehensive understanding of how your personal data is handled, please refer to our Privacy Policy.

AlvarezSM commits to upholding the highest standards of data protection and privacy by implementing appropriate technical and organizational measures to safeguard personal data against unauthorized access, loss, alteration, or disclosure. All processing of personal data is conducted lawfully, fairly, and transparently, respecting the rights and freedoms of data subjects.

Recipients of this communication who are not the intended or authorized party are hereby notified that any review, use, dissemination, distribution, or copying of the information contained herein is strictly prohibited by law. Such unintended recipients must immediately notify the sender of the error and securely delete or destroy all copies of this message and any associated data without retaining any copies or records.

If you are a data subject whose personal data is referenced or transmitted in this communication, you retain certain rights under applicable data protection laws, including the right to access, rectify, restrict processing, object, or request deletion of your personal data. For inquiries related to your personal data or our data protection practices, please contact AlvarezSM’s Data Protection Officer or designated privacy contact using the details provided on our Privacy Policy page.

By receiving and processing any personal data in this message, recipients agree to comply fully with all applicable data protection obligations, including ensuring adequate security and confidentiality measures. Failure to comply may result in legal penalties and liabilities under applicable law.